Kids Area Lead - Dreamers Walk Canada Inc.

Location: Ottawa, Ontario
Position Type: Volunteer (All Events)
Start Date: ASAP

About Dreamers Walk Canada Inc.

Dreamers Walk Canada Inc. is a non-profit organization dedicated to organizing community walk events to support various causes and bring people together. We are seeking a responsible and creative individual to join our team as a Kids Area Lead.

Position Overview

As the Kids Area Lead, you will be responsible for planning and coordinating all activities in the kids' area during Dreamers Walk events. This includes creating a safe and enjoyable environment for children and ensuring that activities are engaging and age-appropriate.

Key Responsibilities

• Activity Planning: Develop and organize a variety of activities and games for children attending the event.

• Safety Management: Ensure the safety and well-being of children in the kids' area, including supervision and emergency response protocols.

• Volunteer Coordination: Recruit and coordinate volunteers to assist with kids' activities and provide necessary training.

• Resource Management: Manage supplies, equipment, and materials needed for kids' activities.

• Communication: Communicate with parents/guardians about the kids' area activities and any special instructions or requirements.

• Feedback Collection: Gather feedback from parents/guardians and volunteers to improve the kids' area experience for future events.

• Vulnerable Sector Check: Must have a vulnerable sector check to ensure the safety of children.

Qualifications

• Previous experience working with children or in a similar role is preferred.

• Strong organizational and leadership skills.

• Creativity and the ability to develop engaging and educational activities.

• Excellent communication and interpersonal skills.

• Passion for working with children and creating positive experiences.

How to Apply

If you are interested in this volunteer opportunity and have a passion for creating fun and safe environments for children, please send your resume to President David Humphries at David.humphries@dreamerswalkcanadainc.org or visit our website at www.dreamerswalkcanada.org.

Vendor Marketplace Manager - Dreamers Walk Canada Inc.

Location: Ottawa, Ontario
Position Type: Volunteer
Start Date: ASAP

About Dreamers Walk Canada Inc.

Dreamers Walk Canada Inc. is a non-profit organization dedicated to organizing community walk events to support various causes and bring people together. We are seeking a dedicated and enthusiastic individual to join our team as a Vendor Marketplace Manager.

Position Overview

The Vendor Marketplace Manager will oversee all aspects of the vendor marketplace at Dreamers Walk events. This includes recruiting vendors, managing vendor relationships, and ensuring a successful and well-organized marketplace experience for all participants.

Key Responsibilities

• Vendor Recruitment: Identify and recruit a diverse range of vendors to participate in the marketplace.

• Vendor Coordination: Serve as the primary point of contact for all vendors, addressing any questions or concerns they may have.

• Marketplace Layout: Design and implement an effective layout for the marketplace to ensure smooth traffic flow and optimal vendor placement.

• Event Management: Assist with the setup and teardown of the marketplace, ensuring all vendors have the necessary resources and support.

• Communication: Maintain regular communication with vendors before, during, and after events to ensure a positive experience.

• Compliance: Ensure all vendors comply with event policies and any relevant regulations.

Qualifications

• Previous experience in event management, vendor coordination, or a related field is preferred.

• Strong organizational and communication skills.

• Ability to work independently and manage multiple tasks simultaneously.

• Excellent interpersonal skills and the ability to build and maintain relationships with vendors.

• Passion for community service and non-profit work.

How to Apply

If you are interested in this volunteer opportunity, please send your resume to President David Humphries at David.humphries@dreamerswalkcanadainc.org or visit our website at www.dreamerswalkcanada.org.

The Signage Lead is responsible for planning, designing, and implementing signage solutions to effectively communicate information, directions, and branding elements at events. Here are the key responsibilities and tasks of a Signage Lead:

1. Strategic Planning:

   • Collaborate with event organizers to understand the event layout, schedule, audience demographics, and branding guidelines.

   • Develop a signage strategy that aligns with the event's goals, objectives, and theme.

   • Determine the types of signage needed, including directional signs, informational signs, promotional signs, and sponsor recognition signage.

2. Design and Content Creation:

   • Create visually appealing signage designs that are clear, informative, and consistent with the event's visual identity.

   • Incorporate relevant information such as event schedules, maps, locations, amenities, safety instructions, and accessibility features.

   • Ensure that signage content is accessible and inclusive, using clear language, universal symbols, and high contrast for readability.

3. Production and Procurement:

   • Coordinate the production or procurement of signage materials, including banners, posters, digital displays, directional arrows, floor decals, and wayfinding signs.

   • Work with printing vendors, sign makers, and graphic designers to produce high-quality signage within budget and timeline constraints.

   • Review proofs and prototypes to ensure accuracy, quality, and adherence to branding standards.

4. Installation and Placement:

   • Plan the placement and installation of signage throughout the event venue, considering visibility, traffic flow, accessibility, and audience engagement.

   • Coordinate with venue staff, facilities management, and logistics teams to secure permits, access points, and installation locations.

   • Ensure that signage is securely installed, maintained, and removed according to event schedules and guidelines.

5. Signage Management:

   • Manage inventory, storage, and transportation of signage materials and equipment.

   • Maintain a schedule for installing, updating, and removing signage as needed during the event.

   • Monitor signage performance, addressing any issues or feedback from participants, staff, or sponsors.

6. Team Coordination:

   • Lead a team of signage assistants or volunteers, assigning tasks, providing training, and overseeing workflow.

   • Delegate responsibilities for specific signage areas, such as registration signage, directional signage, exhibitor signage, and sponsor displays.

   • Conduct regular meetings and communication to ensure alignment and collaboration within the signage team and with other event teams.

7. Post-Event Evaluation:

   • Evaluate the effectiveness of signage solutions based on attendee feedback, navigation patterns, and signage analytics.

   • Identify areas for improvement and make recommendations for future events.

   • Document best practices, lessons learned, and signage templates for reference in future events.

The Signage Lead plays a crucial role in enhancing the overall attendee experience, facilitating navigation, communication, and brand visibility at events.

As the Director of Food Vendors, reporting to the Director of Hospitality and focusing on food trucks, here are the steps to get started:

Immediate Actions:

1. Establish Communication:

   • Meet with the Director of Hospitality to understand expectations and guidelines.

   • Get a list of potential and past food truck vendors if available.

2. Vendor Outreach:

   • Contact food trucks to confirm their availability for the event.

   • Discuss and negotiate terms, including fees, space requirements, and services offered.

3. Compliance Check:

   • Ensure all food trucks have the necessary permits and insurance.

   • Familiarize yourself with local health and safety regulations.

4. Logistics Planning:

   • Determine the layout for food trucks at the event venue.

   • Plan for necessary utilities and waste management.

5. Coordination and Communication:

   • Set up a communication channel (e.g., email group, messaging app) for all food truck vendors.

   • Provide detailed information about the event schedule, setup times, and other logistics.

6. Team Coordination:

   • Recruit and brief volunteers to assist with food truck coordination.

   • Ensure they understand their roles and responsibilities.

Ongoing Responsibilities:

• Vendor Support:

  • Be the point of contact for food truck vendors before and during the event.

  • Address any issues or concerns promptly.

• Quality Control:

  • Monitor food trucks to ensure they meet health and safety standards during the event.

• Feedback Collection:

  • Gather feedback from vendors and participants post-event to improve future planning.

Skills and Tools:

• Strong organizational skills to manage multiple vendors and logistics.

• Excellent communication skills to liaise with vendors, the Director of Hospitality, and volunteers.

• Basic understanding of event planning and vendor management software/tools if available.

Starting immediately will involve a quick and efficient setup, so prioritizing communication and logistics planning will be key. If you need any templates or specific resources for vendor outreach and management, feel free to ask!

Fundraising Team Lead - Dreamers Walk Canada Inc.

**Location:** Ottawa, Ontario  

**Position Type:** Volunteer (All Events)  

**Start Date:** ASAP

About Dreamers Walk Canada Inc.

Dreamers Walk Canada Inc. is a non-profit organization dedicated to organizing community walk events to support various causes and bring people together. We are looking for a motivated and passionate individual to join our team as a Fundraising Team Lead.

Position Overview

As the Fundraising Team Lead, you will be responsible for managing and coordinating all fundraising activities for Dreamers Walk events. This includes overseeing silent and live auctions, 50/50 raffles, and handling donations, as well as managing food and shoe drives.

Key Responsibilities

- **Fundraising Events:** Organize and manage silent and live auctions, 50/50 raffles, and other fundraising activities.

- **Donation Management:** Oversee the collection and allocation of donations, ensuring proper tracking and acknowledgment.

- **Food and Shoe Drives:** Coordinate and manage food and shoe drives, including collection, sorting, and distribution.

- **Team Coordination:** Lead and support the fundraising team, ensuring all activities are well-organized and executed.

- **Community Engagement:** Engage with the community to encourage participation and support for fundraising efforts.

- **Compliance:** Ensure all fundraising activities comply with relevant regulations and guidelines.

Qualifications

- Previous experience in fundraising, event management, or a related field is preferred.

- Strong organizational and leadership skills.

- Excellent communication and interpersonal skills.

- Ability to work independently and as part of a team.

- Passion for community service and non-profit work.

How to Apply

If you are interested in this volunteer opportunity, please send your resume to President David Humphries at [David.humphries@dreamerswalkcanadainc.org](mailto:David.humphries@dreamerswalkcanadainc.org) or visit our website at [www.dreamerswalkcanada.org](http://www.dreamerswalkcanada.org).

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An Accessibility Support Person is someone who provides assistance and support to individuals with disabilities or special needs to ensure their full participation and enjoyment of an event or activity. Here are key responsibilities and characteristics of an Accessibility Support Person 

Food Truck/Food Vendor Support - Dreamers Walk Canada Inc.

Location: Ottawa, Ontario
Position Type: Volunteer (All Events)
Start Date: ASAP

About Dreamers Walk Canada Inc.

Dreamers Walk Canada Inc. is a non-profit organization dedicated to organizing community walk events to support various causes and bring people together. We are looking for a dedicated and enthusiastic individual to join our team as Food Truck/Food Vendor Support.

Position Overview

The Food Truck/Food Vendor Support volunteer will assist with the coordination and management of food trucks and food vendors at Dreamers Walk events. This role involves ensuring smooth operations and a positive experience for both vendors and event participants.

Key Responsibilities

• Vendor Coordination: Assist in recruiting food trucks and food vendors to participate in events.

• Vendor Support: Serve as a point of contact for food vendors, providing them with necessary information and support.

• Event Setup: Help with the setup and organization of food vendor areas, ensuring proper placement and accessibility.

• Logistics: Coordinate logistics such as power supply, waste management, and vendor requirements.

• Compliance: Ensure food vendors comply with health and safety regulations and event policies.

• Feedback: Gather feedback from vendors and participants to improve future events.

Qualifications

• Previous experience in event coordination or working with food vendors is an asset.

• Strong organizational and communication skills.

• Ability to work independently and handle multiple tasks.

• Excellent interpersonal skills and the ability to work well with diverse groups.

• Passion for community service and non-profit work.

Certainly! Here's a description of the role of an "Alternate" at a festival:

**Job Title: Festival Alternate**

**Position Overview:**

The Festival Alternate plays a crucial role in supporting the smooth operation of events and activities during the festival. This position is responsible for providing backup assistance, filling in for absent volunteers or staff members, and ensuring continuity in event logistics. The ideal candidate is flexible, adaptable, and able to handle various tasks as needed.

**Key Responsibilities:**

1. **On-Call Support:**

   - Be available as an on-call volunteer to fill in for scheduled volunteers or staff members who are unable to attend their shifts due to unforeseen circumstances.

   - Respond promptly to requests for assistance and be ready to step into different roles as needed.

2. **Task Assistance:**

   - Assist with setting up and dismantling event spaces, including booths, stages, signage, and equipment.

   - Help with crowd management, ticketing, guest services, and directing attendees to various attractions or facilities.

3. **Information and Customer Service:**

   - Provide information to festival attendees regarding schedules, performances, amenities, and safety guidelines.

   - Offer friendly and helpful customer service, addressing inquiries, resolving issues, and ensuring a positive experience for visitors.

4. **Team Collaboration:**

   - Collaborate with festival organizers, volunteers, and vendors to ensure efficient coordination and execution of activities.

   - Work closely with team members to maintain a cohesive and organized festival environment.

5. **Emergency Response:**

   - Be aware of emergency protocols and procedures, including evacuation routes, first aid stations, and communication channels.

   - Assist with emergency response efforts as directed by festival organizers or designated personnel.

**Qualifications:**

- Strong communication skills and the ability to interact courteously and professionally with diverse groups of people.

- Flexibility and adaptability to handle changing situations, last-minute assignments, and multiple tasks simultaneously.

- Physical stamina and the ability to perform tasks that may involve standing, lifting, and moving equipment or supplies.

- Customer service experience and a helpful attitude towards assisting festival attendees and participants.

- Willingness to follow instructions, work collaboratively with a team, and contribute positively to the festival atmosphere.

**Benefits:**

- Opportunity to experience a vibrant festival environment and contribute to its success.

- Gain valuable hands-on experience in event coordination, customer service, and teamwork.

- Connect with fellow volunteers, organizers, and festival participants, building networks and friendships.

- Receive recognition and appreciation for your role in supporting the festival's mission and activities.

- Access to festival perks such as complimentary tickets, merchandise discounts, and special events.

As a Festival Alternate, you play a crucial role in ensuring that the festival runs smoothly, attendees have a memorable experience, and logistical challenges are effectively addressed. Your flexibility, teamwork, and dedication contribute significantly to the overall success of the event.

Sure, here's a refined job description for the Fundraising Support position:

Fundraising Support - Dreamers Walk Canada Inc.

Location: Ottawa, Ontario
Position Type: Volunteer (All Events)

About Dreamers Walk Canada Inc.

Dreamers Walk Canada Inc. is a non-profit organization dedicated to organizing community walk events to support various causes and bring people together. We are looking for a motivated and passionate individual to join our team in a Fundraising Support role.

Position Overview

As part of the Fundraising Support team, you will assist in the planning, execution, and management of various fundraising activities for Dreamers Walk events. This includes supporting silent and live auctions, 50/50 raffles, handling donations, and participating in food and shoe drives.

Key Responsibilities

• Event Assistance: Help organize and manage silent and live auctions, 50/50 raffles, and other fundraising activities.

• Donation Handling: Assist in the collection, tracking, and acknowledgment of donations.

• Drive Participation: Support the coordination and management of food and shoe drives, including collection, sorting, and distribution.

• Team Collaboration: Work closely with the fundraising team to ensure all activities are well-organized and executed.

• Community Engagement: Engage with the community to encourage participation and support for fundraising efforts.

• Compliance: Ensure all fundraising activities comply with relevant regulations and guidelines.

Qualifications

• Previous experience in fundraising, event management, or a related field is a plus.

• Strong organizational and communication skills.

• Ability to work independently and as part of a team.

• Excellent interpersonal skills and the ability to engage with diverse groups.

• Passion for community service and non-profit work.

Position Overview

As a Green Team Volunteer, you will be responsible for ensuring that the event site remains clean and environmentally friendly. This includes waste management, recycling efforts, and promoting eco-friendly practices among event participants.

Key Responsibilities

• Site Cleanliness: Maintain the cleanliness of the event site by regularly collecting and disposing of trash.

• Recycling: Set up and manage recycling stations, ensuring that recyclable materials are properly sorted and disposed of.

• Eco-Friendly Practices: Promote environmentally friendly practices among participants, such as proper waste disposal and minimizing litter.

• Waste Management: Coordinate with waste management services to ensure timely removal of trash and recyclables.

• Volunteer Coordination: Work with other volunteers to ensure all areas of the site are covered and clean.

• Event Setup and Teardown: Assist with the setup and teardown of waste management and recycling stations.

Qualifications

• Passion for environmental conservation and sustainability.

• Strong organizational and teamwork skills.

• Ability to work independently and as part of a team.

• Good communication skills and the ability to engage with event participants.

• Previous experience in waste management or environmental initiatives is a plus.

Got it! For volunteers in team services, their main responsibilities would include managing registrations and providing support to walkers throughout the event day. This might involve tasks like checking in participants, distributing event materials, answering questions, and assisting with any issues that arise. Are there any specific qualifications or requirements you're looking for in volunteers for this role?

1. Greeters:

   • Role: Greeters are the friendly faces that welcome participants and guests to the Dreamers Walk event. They set a positive tone by offering a warm greeting, providing event information, and answering questions.

   • Responsibilities:

     • Welcome participants and guests as they arrive at the event venue.

     • Provide information about event activities, schedules, and locations of key areas (registration, restrooms, food, etc.).

     • Direct participants to the registration area or other designated check-in points.

     • Assist in managing lines or crowds at entry points if needed.

     • Engage with participants in a friendly and courteous manner, creating a welcoming atmosphere.

   • Skills/Qualifications:

     • Friendly and approachable demeanor.

     • Excellent communication and interpersonal skills.

     • Knowledgeable about the event schedule, activities, and key locations.

     • Ability to work well in a team and handle potentially busy or crowded situations with patience.

     • Fluency in multiple languages (if applicable) can be a plus for welcoming a diverse group of participants.

2. Parking Support:

   • Role: Parking support volunteers ensure a smooth and organized parking experience for event attendees. They assist in directing vehicles to available parking areas and provide information related to parking logistics.

   • Responsibilities:

     • Direct vehicles to designated parking areas based on event guidelines and parking availability.

     • Communicate parking instructions and guidelines to drivers, such as where to park, designated drop-off zones, and any parking fees or permits required.

     • Assist in managing traffic flow to prevent congestion and ensure safety in parking areas.

     • Provide information about alternative parking options or transportation services if parking areas are full.

     • Coordinate with event organizers and security personnel to address any parking-related issues or emergencies.

   • Skills/Qualifications:

     • Clear and effective communication skills, especially in directing vehicles and providing instructions.

     • Ability to work outdoors and stand for extended periods.

     • Knowledge of parking procedures, traffic management, and basic understanding of event logistics.

     • Strong organizational skills to manage parking queues and ensure a smooth flow of vehicles.

     • Patience and professionalism when dealing with drivers and handling potential challenges or conflicts in parking areas.

As a Signage Support Specialist, you will be responsible for ensuring the effective implementation and maintenance of signage systems to support various organizational needs. Your role will involve collaborating with internal teams, vendors, and stakeholders to deliver high-quality signage 

Here's a description for the Kids Area Support role, including the requirement for a vulnerable sector check:

**Kids Area Support Volunteer:**

- **Role:** Kids Area Support volunteers play a crucial role in ensuring a safe, enjoyable, and engaging experience for children participating in the Dreamers Walk event. They assist in organizing and supervising activities, maintaining a secure environment, and providing support to children and their families.

- **Responsibilities:**

   - Assist the Kids Area Lead in setting up and organizing activities, games, and crafts for children.

   - Supervise children during playtime, ensuring their safety and well-being.

   - Engage children in age-appropriate activities and encourage participation.

   - Assist with crowd management and ensure a positive and inclusive atmosphere in the Kids Area.

   - Help maintain cleanliness and organization in the Kids Area throughout the event.

   - Communicate effectively with parents/guardians regarding their children's participation and any relevant information.

   - Collaborate with other volunteers and staff to ensure a smooth operation of the Kids Area activities.

- **Requirements:**

   - Must have a valid vulnerable sector check (VSC) completed. The VSC is required to ensure the safety and protection of children in the Kids Area.

   - Friendly and compassionate attitude towards children and families.

   - Ability to work collaboratively in a team environment.

   - Prior experience working with children or in a childcare setting is desirable but not mandatory.

   - Willingness to adhere to safety guidelines and follow instructions from the Kids Area Lead and event organizers.

   - Patience, enthusiasm, and a positive attitude are essential for interacting with children and creating a fun and safe environment.

Would you like to add or modify any specific details in this description?

Market  Place / vendor village  support 

ChatGPT

Are you looking for support or guidance specifically related to the Market Place/Vendor Village aspect of your event?

Market  Place / vendor village  support   role Discription

ChatGPT

The Market Place/Vendor Village support role involves managing and coordinating the area where vendors set up booths or stalls to sell their products or services during the event. Here's a detailed description of this role:

1. Vendor Coordination:

   • Communicate with potential vendors, provide them with information about the event, and coordinate their participation.

   • Assist vendors with registration, paperwork, and payment processes.

   • Allocate booth spaces based on vendor requirements and event layout.

2. Logistics Management:

   • Ensure that vendors have necessary amenities such as tables, chairs, and power outlets as per their needs.

   • Coordinate setup and teardown times for vendors before and after the event.

   • Manage traffic flow in the Market Place area to ensure accessibility for vendors and attendees.

3. Customer Service:

   • Act as a point of contact for vendors throughout the event, addressing their inquiries and concerns.

   • Assist vendors with any technical issues or emergencies that may arise during the event.

   • Collect feedback from vendors after the event to improve future Market Place experiences.

4. Marketing and Promotion:

   • Collaborate with the marketing team to promote the Market Place to attendees and encourage foot traffic to vendor booths.

   • Display signage or maps indicating the location of different vendors within the Market Place.

   • Coordinate any special promotions or activities within the Market Place area to attract more visitors.

5. Financial Management:

   • Collect vendor fees or payments and ensure accurate record-keeping.

   • Reconcile financial transactions related to vendor participation and report to the finance team.

6. Safety and Compliance:

   • Ensure that vendors comply with event rules and regulations, including health and safety guidelines.

   • Coordinate with security personnel to maintain a safe and secure environment in the Market Place area.

Overall, the Market Place/Vendor Village support role is crucial for creating a vibrant and successful marketplace within your event, providing a positive experience for both vendors and attendees.

Certainly, logistics support is a critical aspect of many industries. Here's a job description for a logistics support role:

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**Job Title:** Logistics Support Specialist

**Job Description:**

As a Logistics Support Specialist, you will play a vital role in ensuring the smooth and efficient operation of the logistics and supply chain processes within the organization. Your responsibilities will involve coordinating transportation, managing inventory, optimizing warehouse operations, and providing support to the logistics team.

**Key Responsibilities:**

1. **Inventory Management:** Monitor inventory levels, track stock movements, and conduct regular audits to ensure accuracy. Coordinate with procurement and warehouse teams to maintain optimal stock levels and minimize stockouts or overstock situations.

2. **Transportation Coordination:** Arrange transportation for incoming and outgoing goods, including coordinating with carriers, scheduling deliveries, and tracking shipments to ensure timely and cost-effective delivery.

3. **Warehousing Optimization:** Optimize warehouse layout, storage systems, and workflows to maximize efficiency and minimize handling costs. Implement best practices for inventory storage, picking, packing, and shipping processes.

4. **Documentation and Recordkeeping:** Maintain accurate records of inventory transactions, shipping documents, customs clearance, and other logistics-related documentation. Ensure compliance with regulatory requirements and internal policies.

5. **Supplier and Vendor Relations:** Collaborate with suppliers and vendors to coordinate deliveries, resolve issues, and optimize procurement processes. Negotiate contracts, pricing terms, and service level agreements to achieve cost savings and service quality.

6. **Risk Management:** Identify potential risks in the logistics chain, such as supply disruptions, transportation delays, or inventory shortages. Develop contingency plans and implement risk mitigation strategies to minimize disruptions to operations.

7. **Performance Monitoring:** Track key performance indicators (KPIs) related to logistics operations, such as on-time delivery rates, inventory turnover, transportation costs, and warehouse productivity. Analyze data and generate reports to identify areas for improvement and implement corrective actions.

8. **Team Support:** Provide support and guidance to logistics team members, including training on processes, systems, and best practices. Collaborate cross-functionally with other departments, such as procurement, sales, and customer service, to ensure alignment and efficiency in logistics operations.

**Qualifications:**

- Bachelor's degree in logistics, supply chain management, business administration, or a related field (or equivalent work experience).

- Proven experience in logistics operations, inventory management, transportation coordination, or warehouse management.

- Proficiency in logistics software and systems, such as ERP (Enterprise Resource Planning) systems, WMS (Warehouse Management Systems), TMS (Transportation Management Systems), and inventory tracking tools.

- Strong analytical skills with the ability to analyze data, identify trends, and make data-driven decisions to optimize logistics processes.

- Excellent communication, negotiation, and problem-solving skills.

- Knowledge of logistics regulations, import/export processes, customs clearance, and international shipping is a plus.

- Certification in logistics or supply chain management (e.g., APICS, CSCP, CSCMP) is desirable.

**Benefits:**

- Competitive salary and benefits package.

- Opportunities for career growth and advancement.

- Collaborative and dynamic work environment.

- Contribution to the success and efficiency of the organization's logistics operation