DWC Board Nominations 2024

Nomination Process

Official letter for Board Nominations



**Dreamers Walk Canada Inc.**


**Announcement of Board Nominations for the Board of Directors, 2024-2027**


Dear Members and Supporters,


We are excited to announce the opening of the call for nominations for the following roles on the Board of Directors for the term 2024-2027:


- Vice Chair

- Membership Director

- Accessibility Director

- Member at Large (2 Spots)

- Youth Representative

- Risk Management Director


Information on these roles can be found at [https://www.dreamerswalkcanada.org/contact-the-team/dwc-board-nomations-2024](https://www.dreamerswalkcanada.org/contact-the-team/dwc-board-nomations-2024).


Our President and Founder, David Thomas Humphries, and Chair, Konrad, invite all interested and eligible individuals to submit their nominations.


To submit your nomination, please email the Nomination Team at [nomination@dreamerswalkcanada.org](mailto:nomination@dreamerswalkcanada.org) with your resume. The Nomination Team will review all submissions and contact candidates accordingly.


**Nominations open on August 28, 2024, at 6:00 PM and close on October 20, 2024.**


**Interviews will be conducted between October 25 and November 5, 2024.**


The Annual General Meeting (AGM) will be hosted on November 18, 2024, at 6:30 PM. The AGM will be held online and in person, with the location to be decided and announced shortly.


We look forward to your participation and are excited to welcome new leaders to our team to continue advancing the mission of Dreamers Walk Canada Inc.


Sincerely,


David Thomas Humphries  

President and Founder  

Dreamers Walk Canada Inc.


Konrad  

Chair  

Dreamers Walk Canada Inc.



Steps for a Board of Directors Nomination Process


VICE   chair 3 YEAR

The role of Vice Chair on the Board of Directors for Dreamers Walk Canada is typically crucial for supporting the Chair and ensuring the effective functioning of the board. Here are some key responsibilities and duties that may be part of this role:


1. **Support to the Chair**:

   - Assist the Chair in their duties and stand in for them when they are unavailable.

   - Provide leadership and strategic direction in collaboration with the Chair.


2. **Board Governance**:

   - Help ensure that the board operates efficiently and effectively.

   - Assist in setting agendas and ensuring that board meetings are well-organized and productive.

   - Facilitate communication and collaboration among board members.


3. **Strategic Planning**:

   - Participate in the development and implementation of the organization’s strategic plan.

   - Help identify and pursue opportunities for organizational growth and improvement.


4. **Committee Leadership**:

   - Oversee and participate in various board committees as needed.

   - Ensure that committees have clear objectives and are working towards achieving their goals.


5. **Stakeholder Engagement**:

   - Act as an ambassador for Dreamers Walk Canada in the community.

   - Build and maintain relationships with key stakeholders, including sponsors, partners, and volunteers.


6. **Fundraising and Development**:

   - Support fundraising efforts and initiatives.

   - Help secure sponsorships and donations to support the organization’s activities.


7. **Succession Planning**:

   - Assist in identifying and developing future leaders within the organization.

   - Ensure there is a smooth transition of leadership roles when necessary.


8. **Compliance and Risk Management**:

   - Ensure that the organization complies with legal and regulatory requirements.

   - Help manage and mitigate risks facing the organization.


Would you like more specific information or guidance on any particular aspect of this role?

As the Membership Director, your primary responsibilities will include:


1. **Recruitment**: Attracting and signing up new members to the organization.

2. **Retention**: Implementing strategies to retain current members and ensure their continued engagement and satisfaction.

3. **Member Services**: Overseeing the services provided to members, including organizing events, providing information, and responding to member inquiries.

4. **Communications**: Regularly communicating with members through newsletters, emails, and social media to keep them informed about upcoming events, news, and updates.

5. **Data Management**: Maintaining an accurate and up-to-date membership database, tracking membership statistics, and reporting on membership trends.

6. **Strategic Planning**: Developing and implementing membership growth and retention strategies in alignment with the organization’s goals and objectives.

7. **Volunteer Coordination**: Working closely with volunteer coordinators to ensure members have opportunities to volunteer and engage with the organization.

8. **Feedback Collection**: Gathering feedback from members to improve services and address any concerns or issues they may have.


Would you like to discuss any specific aspects of this role or need help with particular tasks or strategies?

MEMBERSHIP DIRECTOR 2 YEAR TERM

As the Membership Director, your primary responsibilities will include:


1. **Recruitment**: Attracting and signing up new members to the organization.

2. **Retention**: Implementing strategies to retain current members and ensure their continued engagement and satisfaction.

3. **Member Services**: Overseeing the services provided to members, including organizing events, providing information, and responding to member inquiries.

4. **Communications**: Regularly communicating with members through newsletters, emails, and social media to keep them informed about upcoming events, news, and updates.

5. **Data Management**: Maintaining an accurate and up-to-date membership database, tracking membership statistics, and reporting on membership trends.

6. **Strategic Planning**: Developing and implementing membership growth and retention strategies in alignment with the organization’s goals and objectives.

7. **Volunteer Coordination**: Working closely with volunteer coordinators to ensure members have opportunities to volunteer and engage with the organization.

8. **Feedback Collection**: Gathering feedback from members to improve services and address any concerns or issues they may have.


Would you like to discuss any specific aspects of this role or need help with particular tasks or strategies?

Accessibility Director 1 SPOT 2 YEAR TREM

An Accessibility Director is responsible for ensuring that events, services, and environments are accessible to individuals with disabilities. Their duties typically include:


1. **Developing Accessibility Plans**: Creating comprehensive plans to make sure all aspects of an event or facility are accessible.

2. **Compliance**: Ensuring adherence to local, national, and international accessibility laws and standards.

3. **Training and Education**: Providing training to staff and volunteers on accessibility issues and inclusive practices.

4. **Evaluating and Modifying Spaces**: Assessing event locations and facilities to identify and address barriers to accessibility.

5. **Communication**: Ensuring that all information is available in accessible formats (e.g., braille, large print, digital formats).

6. **Assistive Technology**: Implementing and maintaining assistive technologies that enhance accessibility.

7. **Feedback and Improvement**: Gathering feedback from individuals with disabilities and continuously improving accessibility measures.

8. **Advocacy**: Advocating for accessibility and inclusivity within the organization and the broader community.


If this role is relevant to the Dreamers Walk event or another specific context, additional details or customization may be needed.

MEMBER AT LARGE 2 SPOTS 2 YEAR


 Member at Large is a versatile role on a board or committee that typically does not have specific, predefined responsibilities, but instead, assists with various tasks as needed. Here are the typical duties and responsibilities for a Member at Large:


1. **Representation**: Representing the general membership's interests and bringing their concerns and suggestions to the board.

2. **Flexibility**: Assisting with various tasks and projects that may arise, providing support wherever it is most needed.

3. **Committee Work**: Serving on committees or task forces, contributing to specific initiatives or projects.

4. **Advisory Role**: Providing advice and input on board discussions and decisions, contributing a broad perspective.

5. **Special Projects**: Taking on special projects or assignments that may not fall under the responsibilities of other board members.

6. **Event Support**: Assisting in the planning and execution of events, ensuring smooth operations and contributing to the overall success.

7. **Communication**: Helping to communicate board decisions and initiatives to the wider membership, fostering transparency and engagement.

8. **Voting**: Participating in board votes, ensuring that decisions are made democratically and with broad input.


In the context of the Dreamers Walk event, a Member at Large could help with various aspects such as event planning, volunteer coordination, accessibility efforts, or any other area where extra support is needed.


Would you like to integrate this role into your team for the Dreamers Walk event? If so, I can help outline specific duties and how this role could best support your efforts.

Risk management 2-year

As a Risk Management Director for an event like Dreamers Walk, your primary role would be to identify, assess, and mitigate potential risks to ensure the safety and success of the event. Here are the key responsibilities and duties for this role:


### Key Responsibilities and Duties


1. **Risk Assessment and Analysis**:

   - Conduct thorough risk assessments to identify potential hazards and vulnerabilities related to the event.

   - Analyze risks in terms of their probability and impact on the event's objectives and participants.


2. **Risk Mitigation Planning**:

   - Develop comprehensive risk management plans that include strategies for mitigating identified risks.

   - Implement preventive measures to reduce the likelihood and impact of risks.


3. **Emergency Preparedness**:

   - Create and maintain emergency response plans, including evacuation procedures and communication protocols.

   - Coordinate with local emergency services (e.g., police, fire department, medical services) to ensure readiness.


4. **Health and Safety Compliance**:

   - Ensure compliance with all relevant health and safety regulations and standards.

   - Conduct regular safety inspections of the event site and activities.


5. **Insurance and Liability**:

   - Arrange for appropriate insurance coverage for the event, including liability, property, and participant accident insurance.

   - Manage claims and liaise with insurance providers as necessary.


6. **Volunteer and Staff Training**:

   - Train volunteers and staff on risk management procedures, including first aid, emergency response, and safety protocols.

   - Conduct drills and simulations to ensure preparedness.


7. **Monitoring and Reporting**:

   - Continuously monitor the event for potential risks and take corrective actions as needed.

   - Maintain records of incidents and prepare post-event reports to evaluate the effectiveness of risk management efforts.


8. **Communication**:

   - Develop clear communication plans to ensure that all stakeholders, including participants, volunteers, staff, and emergency services, are informed of risk management procedures.

   - Provide information on how to report risks and incidents.


### Required Skills and Qualifications


- Strong knowledge of risk management principles and practices.

- Experience in event planning and management, focusing on safety and risk mitigation.

- Familiarity with health and safety regulations and standards.

- Excellent organizational and communication skills.

- Ability to train and manage volunteers and staff.

- Strong problem-solving skills and attention to detail.

- Experience in emergency planning and response is a plus.


### Suggested Steps to Get Started


1. **Risk Identification**:

   - Identify all potential risks, including natural hazards, human-caused incidents, and operational challenges.

   - Conduct a risk assessment workshop with key stakeholders.


2. **Develop a Risk Management Plan**:

   - Create a detailed risk management plan outlining preventive measures, response strategies, and contingency plans.

   - Include sections on health and safety, emergency response, communication, and training.


3. **Engage with Stakeholders**:

   - Involve local authorities, emergency services, and other relevant stakeholders in your planning process.

   - Ensure that all parties understand their roles and responsibilities.


4. **Train and Prepare**:

   - Conduct training sessions for volunteers and staff on risk management and emergency procedures.

   - Organize drills and simulations to test the effectiveness of your plans.


5. **Implement and Monitor**:

   - Put your risk management plan into action and continuously monitor the event for potential risks.

   - Be ready to adapt and respond to changing circumstances.


6. **Evaluate and Improve**:

   - After the event, evaluate the success of your risk management efforts and gather feedback.

   - Use this information to improve your plans for future events.


Would you like more detailed guidance or resources on any specific aspect of risk management?

youth REP 2 year non - voting  member

A Youth Representative for an event like Dreamers Walk would play a crucial role in engaging young participants and ensuring that their perspectives and needs are considered in the event planning and execution. Here are the key responsibilities and duties for this role:


### Key Responsibilities and Duties


1. **Youth Engagement**:

   - Act as a liaison between the event organizers and the youth participants.

   - Develop and implement strategies to engage young people in the event, including outreach and communication efforts.


2. **Program Development**:

   - Work with the planning committee to design activities and programs specifically tailored for youth.

   - Ensure that the event includes elements that are fun, educational, and relevant to the interests of young participants.


3. **Advocacy**:

   - Represent the interests and voices of youth in planning meetings and decision-making processes.

   - Advocate for the inclusion of youth perspectives in all aspects of the event.


4. **Volunteer Coordination**:

   - Recruit, train, and manage youth volunteers for the event.

   - Provide support and guidance to youth volunteers, ensuring they understand their roles and responsibilities.


5. **Communication**:

   - Create and distribute promotional materials aimed at young audiences.

   - Use social media and other platforms to communicate with youth participants and keep them informed about event details and updates.


6. **Safety and Well-being**:

   - Ensure that all youth activities are conducted in a safe environment.

   - Implement measures to address the well-being of young participants, including supervision and support services.


7. **Feedback and Improvement**:

   - Gather feedback from youth participants before, during, and after the event.

   - Use this feedback to make improvements and ensure that future events are more youth-friendly.


### Required Skills and Qualifications


- Strong communication and interpersonal skills.

- Experience in working with youth, either in a volunteer or professional capacity.

- Ability to engage and motivate young people.

- Organizational skills and attention to detail.

- Understanding of youth interests and trends.

- Ability to work collaboratively with a diverse group of stakeholders.


### Suggested Steps to Get Started


1. **Youth Advisory Group**:

   - Form a youth advisory group to help with planning and provide input on youth-related activities and concerns.

   - Involve a diverse group of young people to ensure broad representation.


2. **Outreach and Promotion**:

   - Develop a youth-focused outreach and promotion strategy.

   - Use social media, schools, community centers, and youth organizations to reach potential participants.


3. **Youth-Focused Programs**:

   - Plan activities that are specifically designed for youth, such as workshops, games, and entertainment.

   - Ensure that these activities are inclusive and cater to different age groups and interests.


4. **Training and Support**:

   - Provide training for youth volunteers on their roles and responsibilities.

   - Offer support and supervision to ensure that volunteers feel valued and capable.


5. **Safety Measures**:

   - Develop a comprehensive safety plan for youth activities, including supervision, emergency procedures, and health considerations.

   - Ensure that all youth activities comply with safety regulations and best practices.


6. **Feedback Mechanisms**:

   - Create channels for youth to provide feedback, such as surveys, focus groups, or suggestion boxes.

   - Act on the feedback received to improve the event experience for young participants.


Would you like more detailed guidance on any specific aspect of being a Youth Representative?

TO SUBMITTED YOUR Board nominations  by   the button Below

Nomination Committee 

SEAN FORTIN, FOUNDING MEMBER